Transferring of analysis results

It is important that you follow Statistic Denmark’s rules for transferring results to your own computer. Violation of these rules may result in temporary exclusion from the scheme for you as a user or for your entire institution; depending on whether the breach of the data transferring rules is considered mild or severe (you can read more about this assessment in the text below). If you accidentally transfer microdata, you must immediately inform Statistics Denmark by sending an email to forskningsservice@dst.dk. It is your responsibility to familiarize yourself with Statistics Denmark's data security rules.

As a user, you are responsible for ensuring that no microdata is transferred. In this context, a help function has been set up in the transferring platform that queries you as a user if potential transferring of microdata is detected. Statistics Denmark investigates cases where it issues such a comment and systematically checks all files that cannot be verified. Additionally, we inspect samples of other file types.
If we confirm microdata transferring in this check, it will lead to sanctions. As of April 1, 2024, Statistics Denmark has implemented a new sanction system to ensure greater proportionality in sanctions.

The policy distinguishes between minor and serious breaches:

• Minor breaches: Inadvertent action – e.g., identification during debugging
• Severe breaches: Deliberate action – e.g., deliberate attempt to identify individual or company data

Statistics Denmark will assess whether a breach is considered mild or severe in specific cases. In such instances, the data-transferring platform will prompt you as a user to respond if it detects potential microdata during data transfer. The severity assessment will also consider whether the transferred data involves large amounts of microdata, as all users are certified and expected to be familiar with the rules in this area.

For isolated minor breaches, the sanction affects the individual researcher and the specific project not all projects and users of the authorized institution. For repeated or severe breaches, sanctions are more stringent, affecting all projects and users of the authorized institution.

In summary form, it appears as follows: 

Researcher scheme

Regulatory schemes

* e.g. transferring in connection with debugging
**e.g. deliberate attempt to identify individual or company data

It is only allowed to transfer results via Statistics Denmark’s transferring tool (FSEHjemsend).

What cannot be transferred?

No types of micro data can be transferred. Not through the transferring tool or in any other way for example by writing information from your screen on a piece of paper, taking a screenshot or taking a picture of the screen with your phone. This also applies to the micro data you have sent to Statistics Denmark for a concrete project.

Below you will find a list of what you cannot send home. The list is not exhaustive.

• Tables with less than three observations
• Datasets - or parts of datasets – with information on individual/company level, which can be background knowledge of income, education or socioeconomic status or calculated variables on individual level, pseudonymised key variables such as civil registration numbers, CVR numbers, works place numbers or address numbers etc.
• File formats that have not been approved for transferring

Approved file formats

It is only allowed to transfer file formats that are approved by Research Service at Statistics Denmark. If you send a file format that is not approved, you will receive an error message from the system saying “Filtype ikke tilladt” (File type not allowed).

It is not allowed to change the file extension in relation to the content of the file.

If you wish to have a file type added to the list, please contact forskningsservice@dst.dk